In any contact centre, agents sitting idle not taking or receiving calls costs money. When you need to complete an average of 250,000 outbound calls per week, using a team of 250 agents, the performance of the predictive dialler becomes fundamental to agent productivity and meeting call targets for your clients.
With a predictive dialling system that had an inclination to crash and failure to effectively integrate with the contact centre's other systems, Parseq - a leading provider of customer management services including contact centre, fulfilment & response handling and data management services - required a robust and reliable new system that would reduce agent idle time whilst ensuring silent calls were kept to an absolute minimum.
A typical outbound campaign managed by Parseq would involve approaching existing customers, with a view to up-selling, cross-selling, or targeted direct marketing such as energy-saving offers from electricity suppliers. Using the previous dialler these calls were often under threat by the unreliability of the dialling system.
"Compatibility was a huge issue," explains Parseq’s IT Director. "The dialler was unreliable and integration with our other systems and software was limited. It had a tendency to go down and of course without a dialler the running outbound campaigns were seriously affected."
Parseq had also found that agent idle times between calls were averaging at an alarming 50 seconds and sometimes reaching in excess of a minute.
This lull in agent productivity meant that Parseq's service quality was threatened as they grew. "A replacement was needed to improve reliability, deliver full integration across the contact centre, seamlessly blend inbound and outbound calls and increase overall agent efficiency."
"Whilst many diallers still make average guesses on when an agent is finished with a call before presenting them with a new one to make, Noetica's script aware predictive dialler analyses agent movement through the call script and only considers dialling when an appropriate point is reached."
At its contact centre in Sunderland, Parseq was already receiving the benefits of Noetica's customer interaction management software Synthesys™. "Our experience using Noetica Synthesys to manage our contact centre operations, made Noetica's script aware predictive dialler the first choice when we started evaluate diallers to replace our existing system."
"Synthesys™ is fast, flexible and easy-to-use and we expected the same qualities from Noetica's predictive dialler," says Rushton. "We needed to surpass our previous dialler with a solution that would handle the multi-channel environment and give us much more functionality, such as different dialling modes. We recognised that the Noetica script aware predictive dialler could meet the existing and future requirements in our contact centre."
Noetica's patented script aware predictive dialler is designed to reduce agent idle times and also the much publicised and problematic abandoned calls caused by the over-dialling by predictive diallers on outbound campaigns.
Abandoned calls are the result of dialling more calls than there are agents to take them, meaning recipients get disconnected once the call is answered. Managing Director of Noetica, Danny Singer explains, "Whilst many diallers still make average guesses on when an agent is finished with a call before presenting them with a new one to make, Noetica's script aware predictive dialler analyses agent movement through the call script and only considers dialling when an appropriate point is reached." As a result of this, the number of abandoned calls is reduced without affecting the performance of the dialler and there is significantly less idle time between each call for the agent.
"The average agent idle time has been significantly reduced to an average of five seconds from the previous average of 50 seconds, due to call blending and the intelligent technology of Noetica's dialler that determines when an agent is presented with a call."
The benefits of choosing the Noetica script aware predictive dialler were instant for Parseq. The contact centre agents were already fully familiar with Noetica Synthesys™, so the training requirement was minimal, although Noetica were always available to provide support and advice during implementation. "The installation was smooth and almost seamless in transition, as the dialler works as an integrated module of Synthesys™. It was a virtually perfect integration and was handling multiple campaigns very quickly".
"We have experienced noticeable productivity increases across many aspects of the contact centre since implementing the new dialler. On an average week, the dialler now attempts in excess 300,000 calls. We always fully comply with Ofcom regulations, but we have also reduced abandoned calls partly through the dialler's technology that communicates the script position of an agent to the dialler's module in Synthesys™."
Crucially, the reliability of Noetica's script aware predictive dialler is a complete turnaround from the weaknesses of Parseq's previous dialler. "The extra functionality has enabled us to become more flexible in the outbound campaigns, so we can now execute different dialling modes such as preview, which enables an agent to view customer information including previous contact before making the call. This enables us to react to short-notice client requests in a far more measured and controlled manner. Call blending also works with fluctuations on the inbound campaigns and presents idle agents with outbound calls, increasing agent productivity".
"The average agent idle time has been significantly reduced to an average of five seconds from the previous average of 50 seconds, due to call blending and the intelligent technology of Noetica's dialler that determines when an agent is presented with a call. We have also saved on maintenance costs because the system manages itself, however Noetica run a high level of customer service and support when necessary to provide a personal and fast response."